Full-Service Event Management

With the rapid development of new healthcare products, along with the increasing prevalence of conferences and events, the need to connect with healthcare professionals and medical students—and to deliver accurate and timely medical messages—has become more important than ever.

With deep industry insight and a broad network of over 100,000 members, Pivie is ready to support partners in reaching healthcare professionals and medical students through:

Internal platforms such as Fanpage, TikTok, YouTube, and Zalo
Pivie’s extensive network, including the Vietnam Medical Community, influential KOLs (25,000+ followers), advertising campaigns, media placements, and Medical Student Clubs

In the context of a rapidly evolving and innovative healthcare industry, delivering information accurately – quickly – and appropriately to the right target audience is not only a necessity but a critical factor in the success of medical communication campaigns. Pivie takes pride in being a pioneering partner for organizations in this field, offering distinct advantages:

✅ Industry Expertise – Understanding the People in the Field
Pivie has a dedicated team with medical expertise and professional communication skills, ensuring that content is accurate, scientifically reliable, and at the same time accessible and relatable for different audiences.

✅ Extensive Healthcare Community Network
With over 70,000 members including healthcare professionals, medical students, experts, and influencers in the field, Pivie is not just a communication channel but a direct bridge to the right people, at the right place, at the right time.

✅ Multi-channel, Multi-format Communication Ecosystem
Pivie offers a full range of modern media platforms (Fanpage, Zalo, TikTok, YouTube, Email, Website…), effectively integrated with traditional media and networks of clubs, students, KOLs, and journalists—optimizing reach and engagement.

✅ Professional, Flexible, Long-term Partnership
We commit to supporting partners at every stage: from communication strategy development, content design and production, to implementation, monitoring, and evaluation. Pivie is always ready to provide timely recommendations to adapt to real-world conditions.

✅ Cost Optimization – Campaign-based Incentives
Integrated services enhance overall effectiveness and can be combined with other offerings such as:
👉 Multilingual translation/interpretation
👉 Medical communications
👉 Healthcare staffing
👉 Market research and outreach
👉 Organization of scientific conferences and workshops

Item	Description	Details	Unit	Unit Price	Qty	Total Amount	Basic Package	Pro Package	Elite Package
VAT, venue rental fees for offline events, equipment, sound systems, logistics personnel, decoration setup, livestreaming, videography, photography, and catering for guests are not included. For online/offline conferences, in cases where both online and offline formats are organized simultaneously, please contact Pivie for further details. ** Pricing is currently estimated based on the expected number of invited guests and may vary depending on the actual number of attendees.							174,000,000	503,000,000	745,500,000
Event Size	Number of Event Guests	Number of Offline Participants					< 50 people	50–200 people	> 200 people
	Number of Event Guests	Number of Online Participants					< 100 people	< 200 people	> 200 people
Planner	Program Content Development	Conference Program Development	Package	10,000,000	1	10,000,000	✓	✓	✓
		Define the key theme and primary objectives of the seminar.	Package	15,000,000	1	15,000,000	✓	✓	✓
		Provide consultation on discussion content to ensure professional quality with PIVIE’s expert team.	Package	10,000,000	1	10,000,000	✓	✓
		Provide 1:1 topic consultation with PIVIE’s DCEO/CEO to ensure the conference is engaging and impactful.	Package	20,000,000	1	20,000,000			✓
	Content Editing	Edit content based on materials provided by the partner.	Package	10,000,000	1	10,000,000	✓	✓
	Content Editing	Collect raw content from speakers and design presentation slides aligned with brand identity guidelines.	Package	20,000,000	1	20,000,000			✓
	Script Development	Draft detailed scripts for discussion content.	Package	1,000,000	1	1,000,000		✓	✓
	Script Development	Draft technical scripts for the operations team.	Package	1,000,000	1	1,000,000	✓	✓	✓
	Chairperson / Session Chair	Department Head/Deputy Head, Specialist Level II Doctor / PhD.	Delegate	30,000,000	1	30,000,000	✓	✓
	Chairperson / Session Chair	Professor / Leading Expert / Institute Director with strong academic influence.	Delegate	50,000,000	1	50,000,000			✓
	Speakers / Presenters	02 speakers with postgraduate qualifications (Specialist Level I, Resident Doctor, Master’s degree).	Delegate	15,000,000	2	30,000,000	✓
	Speakers / Presenters	03 speakers with postgraduate qualifications (Specialist Level I, Resident Doctor, Master’s degree).	Delegate	15,000,000	3	45,000,000		✓	✓
	Guests	The client prepares the guest list; Pivie is responsible for contacting, inviting, and confirming guests, without committing to attendance numbers.	Delegate	100,000	50	5,000,000	✓
		Pivie proposes guest profiles and commits to both the quantity and quality of attendees.	Delegate	1,500,000	150	225,000,000		✓
			Delegate	1,500,000	200	300,000,000			✓
	Invitation Package Development	Design and distribute electronic invitations.	Template	50,000	50	2,500,000	✓
		Design and distribute electronic invitations.	Template	50,000	150	7,500,000		✓
		Design and distribute premium printed invitations.	Template	100,000	200	20,000,000			✓
Venue & Facilities	Venue	Conduct venue surveys as requested: select suppliers suitable for the budget, with Pivie shortlisting 3 vendors for the client to choose from.	Package	3,000,000	1	3,000,000	✓	✓	✓
	Venue	Conduct surveys and selection of tea-break/lunch/dinner providers based on requirements: select suppliers suitable for the budget, with Pivie shortlisting 3 vendors for the client to choose from.	Package	3,000,000	1	3,000,000	✓	✓	✓
	Design & Printing	Produce backdrops and standees based on designs provided by the client.	Package	3,000,000	2	6,000,000	✓	✓	✓
		Name tags, gift bags, and document sets based on designs provided by the client.		300,000	50	15,000,000	✓
		Name tags, gift bags, and document sets based on Pivie’s designs.	Set	300,000	150	45,000,000		✓
			Set	300,000	200	60,000,000			✓
		Design costs aligned with brand identity guidelines.	Package	3,000,000	1	3,000,000		✓	✓
	Technical Equipment	Conduct surveys and select AV, lighting, and LED screen rental providers: select suppliers suitable for the budget, with Pivie shortlisting 3 vendors for the client to choose from.	Package	3,000,000	1	3,000,000	✓	✓	✓
Event Management & Coordination	Pre-Event Preparation	Supervise completion of the check-in area and stage setup.	Staff	500,000	1	500,000	✓	✓	✓
	Guest Reception & Check-in	Provide a reception team to welcome guests, give directions, and conduct check-in.	Staff	1,000,000	2	2,000,000	✓	✓	✓
	Guest Reception & Check-in	Distribute name tags and seminar materials to guests.				0	✓	✓	✓
	Program Operations & Management	Follow the script closely and coordinate the Q&A session.	Package	5,000,000	1	5,000,000	✓	✓	✓
		Ensure smooth audio and slide operation in sync with the speaker’s presentation.				0	✓	✓	✓
		Coordinate other activities during the event.				0	✓	✓	✓
Event Communications & Promotion	Guest & Speaker Hospitality	Thank-you email: Send a thank-you email with the event photo link and speaker-shared materials within 24 hours.	Delegate	100,000	50	5,000,000	✓
			Delegate	100,000	150	15,000,000		✓
		Thank-you gift: Send a gift or commemorative plaque to the speaker if not presented at the event.	Delegate	500,000	200	100,000,000			✓
	Post-Event Communications	Produce 01 recap video under 5 minutes and 01 news article for the website/social media.	Package	10,000,000	1	10,000,000	✓	✓	✓
		Publish a post-event summary article on Pivie’s forum/group.	Post	3,000,000	1	3,000,000	✓	✓	✓
		Provide guest data/leads to the Sales team for follow-up consultation.	Data	300,000	150	45,000,000		✓
			Data	300,000	200	60,000,000			✓
	Final Review & Acceptance	Evaluate KPIs such as attendance numbers and satisfaction level.	Package	5,000,000	1	5,000,000	✓	✓	✓
	Final Review & Acceptance	Compile invoices and supporting documents for payment settlement with the partner.				0	✓	✓	✓

Out of Package Items
CME/CPE Certification after the conference	Coordination with Associations/Hospitals to organize conferences for CME accreditation	Package	30,000,000	Optional	Optional	Optional
CME/CPE Certification after the conference	CME / CPE certification issuance fee		350,000	Based on Number of Clients	Based on Number of Clients	Based on Number of Clients
Document Translation	According to Pivie’s translation pricing table
Interpreting Services	According to Pivie’s interpreting pricing table

Content Advisory: Partners can propose ideas, and Pivie will advise on the optimal content type to ensure effectiveness and alignment with communication objectives.
Content Validation: Pivie reviews and evaluates content prior to implementation to ensure alignment with the values and standards of the medical community. We also proactively suggest crisis management strategies (if needed) according to industry standards.
Expert Support: If content requires participation of medical experts, Pivie offers support services to optimize partner costs.
Event Support: Beyond communications, Pivie can provide full-service event management—from planning and program coordination to logistics and reporting—enabling partners to execute professional and effective events.
Costs and Payment Terms: Service fees are determined based on expertise, content type, duration of cooperation, and specific requirements. Pivie will optimize pricing after detailed discussion to ensure maximum value for partners at reasonable costs.
Incentives for Multi-service Usage: Partners who select multiple services within the same campaign will receive cost incentives, helping to optimize budgets while maximizing campaign effectiveness.

1. How does Pivie measure the effectiveness of healthcare communications?

Depending on the project goals, metrics may include (but are not limited to) reach, engagement, and the number of responses from the target audience (doctors/healthcare professionals). Pivie will tailor the measurement approach to the specific objectives of each project.

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2. Which target groups can Pivie help businesses reach to maximize campaign effectiveness?

With a strong healthcare network in Vietnam and overseas, Pivie helps businesses deliver messages to doctors and healthcare professionals nationwide—reaching the right audience, through the right channels, for the right objectives—thereby improving reach, credibility, and overall campaign performance.

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3. How long does it take to complete a medical content project?

The timeline depends on the Partner’s specific requirements. During the scope alignment and collaboration planning, Pivie will propose a suitable timeline and a detailed execution plan.

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4. Does Pivie commit to KPIs for healthcare communications campaigns?

Depending on the project scope and the Partner’s requirements, Pivie can propose specific KPIs. Details will be discussed and agreed during the planning and implementation alignment with the Partner.

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PIVIE – SILVER SPONSOR OF THE 8TH NATIONAL MEDICAL EDUCATION CONFERENCE: ADVANCING THE QUALITY OF MEDICAL EDUCATION IN VIETNAM TOGETHER

On November 16th, 2024, the 8th National Medical Education Conference officially concluded in Hanoi with many remarkable highlights and great success.
During the two-day event on November 15–16, Pivie Company Limited was proud to participate as a Silver Sponsor, accompanying experts, lecturers, students, and partners in the journey to advance medical education in Vietnam.

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Case Study: Pivie’s Physician Market Outreach Capability through a Pediatrics Scientific Workshop

Discover how Pivie connected with 1,300+ doctors through a scientific workshop. A professional and effective solution for physician market outreach.

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Providing end-to-end support throughout the workshop “Updates on the Diagnosis, Treatment, and Prevention of Iron Deficiency Anemia in Children"

Pivie was honored to support Hunmed and the National Children’s Hospital by directly inviting keynote speakers—leading pediatric experts—for the workshop “Updates on the Diagnosis, Treatment, and Prevention of Iron Deficiency Anemia in Children,” ensuring a high academic standard for the program.
In addition, Pivie connected and invited more than 100 doctors to attend in person, along with over 1,300 online registrations. Notably, shortly after the event announcement was posted, it received 300 registrations and 500 expressions of interest on the following day.

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Supporting Carbgem - Japanese partner in conducting in-depth interviews with infectious disease experts in Vietnam

As part of a project led by CarbGeM, a Japan-based biotechnology company, to assess the application potential of two medical technology products in Vietnam, Pivie was assigned the additional task of organizing qualitative, in-depth interviews with leading experts. The objective was to collect objective, high-quality insights from a professional and clinical perspective.

Pivie trained interview moderators, organized face-to-face interviews in Ho Chi Minh City and Hue, and coordinated online interviews connecting Hanoi and Ho Chi Minh City with the partner team in Japan.

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Pivie partners with Vietnam Health Summit 2025: Connecting for the Sustainable Development of Vietnam’s Healthcare System

As a Supporting Sponsor, Pivie was honored to participate in the Vietnam Health Summit 2025—a prestigious healthcare forum that brought together more than 200 physicians, healthcare experts, researchers, policymakers, and business leaders from Vietnam and abroad.

The two-day event took place on July 21–22, 2025, at Military Central Hospital 108 in Hanoi, under the theme “Big Data and Artificial Intelligence in Medical Diagnosis and Treatment.” The Summit aimed to promote innovation, knowledge sharing, and strategic dialogue to help shape the development of a modern healthcare ecosystem in Vietnam.

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Collaboration with Daisy Media on Medical Content Development, Translation, and Healthcare Communications

Within the framework of its collaboration with Daisy Media—a leading medical communications agency in Vietnam—Pivie has jointly implemented a range of key activities, including medical content development, translation, and healthcare communications. These efforts aim to support healthcare professionals in accessing high-quality, specialized medical knowledge in an effective and practical manner.

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Medical Interpretation and Healthcare Communications activities within the cooperation with MIMS – A partner from Singapore

Pivie has collaborated with MIMS – a group with over 60 years of experience in medical communications and medical education – to successfully implement a number of professional projects related to the translation and interpretation of academic materials, while also supporting communications for training programs and events organized by MIMS.

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